Tracking candidates

Move candidates through your pipeline with statuses, and dig into each one from the profile panel.

The shortlist isn’t just a list — it’s where you track each candidate’s progress and review them in depth.

Status

Every candidate has a Status you set from the dropdown in the Status column. The available statuses are:

Status	Meaning
Not Contacted	On your shortlist, no outreach yet.
Email Sent	You’ve emailed the candidate.
Connection Request	You’ve sent a LinkedIn connection request.
InMail Sent	You’ve sent a LinkedIn InMail.
Interested	The candidate has shown interest.
Interviewing	The candidate is in your interview process.
Hired	You’ve hired the candidate.
Rejected	The candidate isn’t moving forward.
Not Interested	The candidate has declined.

Use Filter by Status in the toolbar to focus on candidates at a particular status.

How statuses update

You can set any status yourself from the dropdown. Clarvo also updates the outreach statuses automatically as a sequence runs — when a step actually sends to a candidate on the project’s shortlist, their status moves to match:

When this sends…	…the status becomes
An email step	Email Sent
A LinkedIn connection request	Connection Request
A LinkedIn InMail	InMail Sent

Automatic updates only happen when a message sends (not when you enroll a candidate), and only for candidates already on the project’s shortlist. Each change is recorded in the candidate’s Activity with the sequence noted as the source.

The remaining statuses — Interested, Interviewing, Hired, Rejected, and Not Interested — reflect what happens after outreach, so you set those yourself as candidates progress.

The candidate profile panel

Click any candidate to open their profile panel. Alongside their full details — work experience, education, skills, and location — it has four tabs:

Evaluation

How the candidate scored against your search criteria, broken down criterion by criterion. This is the AI-powered evaluation from your search.

Notes

Write and read notes on the candidate so your team stays aligned.

Activity

A timeline of what’s happened with the candidate.

Chat

Message the candidate directly. This tab appears when messaging is available — replies also show up in Conversations.

The Owner column shows who’s responsible for each candidate, so a shared shortlist stays organized across your team.